Outstanding Occasions

Top 5 Reasons Why You Should Hire A Wedding Planner | Outstanding Advice

by Rachel at Outstanding Occasions on

Untitled1 Top 5 Reasons Why You Should Hire A Wedding Planner | Outstanding Advice

Often times we get asked by brides, or friends and family of brides-to-be on why we think everyone should hire a wedding planner for their wedding. Your wedding day is arguably one of the most important days of your life, so why would you entrust such a special day to a friend or relative to handle the details, rather than hire a professional? While we could talk about this topic for hours, and share real life stories, we thought we would leave you with our top 5 reasons on why everyone should have a wedding planner.

  1. They Help Alleviate Stress: Planning a wedding is and should be FUN! But, between managing a budget, interviewing vendors, determining proper etiquette and trying to please family, and friends, wedding planning can be rather stressful. A professional wedding planner is educated in all things wedding, and act as a huge resource for everyone involved. Having such a great resource by your side allows you and your fiance, family and friends to enjoy the planning process and focus on what the special day is really about.
  2. They Keep the Peace: In addition to wedding planning being stressful, it can also be a source of arguments and different point of views. Between parents, siblings, future-in-laws and bridal parties, someone is bound to have a different opinion or offer their two cents on what you should do for your wedding. Wedding planners can provide a fresh prospective, and offer ideas or advice to assist with the many different opinions. Having a wedding planner also helps you place the blame on an outside source while getting what you truly want for your wedding, allowing you to say, “My wedding planner recommends we do this…”, instead of saying “I want it this way…”. Planners also act as your advocate. With so many opinions, decisions can be cumbersome. Our job is to help guide everyone to make the right decision for your event.
  3. They Make Selecting Your Vendors Much Easier: If you google “Wedding DJ”, there is no doubt hundreds will pop up in your search results. There are hundred of wedding vendors out there, and it’s easy to connect with ones that aren’t reputable. A professional wedding planner works with the best in the biz, and has the resources and first-hand knowledge on what wedding professionals match your personality, wedding style, budget and will provide you with the best service for your needs. Yes, we know that wedding venues do provide a preferred vendor list with their materials, but they are long lists that will take you hours to contact and interview each vendor. Our suggestions are customized specifically to you, which will save you a ton of time and energy!
  4. They Make Sense of Your Pinterest Board: In the age of Pinterest it’s hard to make sense of the hundreds of ideas you see every day. Your wedding planner helps makes sense of all those ideas dancing around your head or on your Pinterest board, and will even throw in a few ideas of their own. In addition to making sense of the floral and decor chaos, we will also ensure your wedding day design is cohesive, even if that means vetoing a few ideas that don’t fit well into your dream day.
  5. They Help You Create and Stick To Your Budget: Wedding Planners have been in the industry for some time, we know what things should cost and are skilled at making a realistic budget. We can help you navigate the many wedding industry price tags, balance your budget and help you prioritize what is most important to you for your wedding day. We also help brainstorm creative ways to afford items you really want, or look for even better alternatives. Wedding planners have also created strong relationships with wedding vendors, which can relate in cost savings for your rental and linen items.


These are just a few reasons why you should hire a planner, but as mentioned in the beginning, we truly could write a book about this topic! If you want to hear what some other people in the industry have to say about hiring a planner, click here, here and here.


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The Difference Between a Venue Coordinator and a Wedding Planner | Outstanding Advice

by Rachel at Outstanding Occasions on

Blog 1 1024x521 The Difference Between a Venue Coordinator and a Wedding Planner | Outstanding Advice

We are often asked about the difference between a venue coordinator and a wedding planner. While there are some similarities between the two roles, today we are going to discuss their differences.

Wedding Venue Coordinator:

  • The venue coordinator is usually the first contact that you will encounter at a venue. They act as the salesperson and liaison for the property.
  • They are solely responsible for aspects of the wedding day that concern the venue.  They will handle such things as your Banquet Event Order (BEO), your menu tasting, and the room set-up with onsite employees.
  • It is their responsibility to make sure all wedding professionals adhere to the rules and regulations of the venue.
  • Usually a venue coordinator’s role will conclude once your entree or cake has been served; whereas a wedding planner will stay by your side the entire evening.
  • Lastly, there can be a high turnover rate in the hospitality industry. Unfortunately, this means there is a possibility that the venue coordinator that you began the process with may not be there when it comes to the time of your wedding.

Wedding Planner:

  • A wedding planner will act as the liaison between you and your wedding professionals. Whether you have a month-of planner or full wedding planner, they will handle contact with all of your vendors in the last few weeks leading up to your day as well as compose a customized timeline with each vendor’s arrival and pick-up times. This will ensure that all vendors are prepared for your special day.
  • Often ceremonies are held at a different location than your reception. If this is the case, your wedding planner will be there with you at the ceremony location as well as the reception venue ensuring every detail is taken care of.
  • Wedding planners will help with assistance in such things as wedding etiquette, family matters, and decor ideas, just to name a few.
  • Wedding planners will be there for all parties involved and work as the main contact on your wedding day for your bridal party, family, wedding vendors and guests.
  • Your wedding planner will also take responsibility of setting up any of your personal decor items such as escort cards, favors, guest book, card basket and much more. They will also collect all gifts and personal items at the conclusion of the evening, and will ensure all vendors set up and strike correctly.

As wedding planners, we LOVE working with venue coordinators and together we make the perfect team on your wedding day. We are able to focus on you and your wedding party and they can focus on the venue. Click here for our Top 5 Reasons to Hire a Wedding Planner.

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Meet the Team | Associate Phoenix Wedding Planner, Rachel Troyan

by Rachel at Outstanding Occasions on

Once a week for the next three weeks, we will be writing about a team member so that you can get to know more about us.  First up….Rachel Troyan, Associate Wedding and Event Planner.  She is smart, super talented, really motivated and dedicated to making sure that all of her clients have an amazing event!  Find out more about Rachel below.

rachelTroyan associate wedding planner Meet the Team | Associate Phoenix Wedding Planner, Rachel Troyan

Photos by Melissa Jill

Rachel graduated from Arizona State University with a degree in Communications and a minor in Marketing. For ten years, Rachel worked in Marketing for Westcor, a retail development company in Phoenix, specializing in retailer marketing and event development and execution. Her passion and love for events and creativity led her to becoming an Associate Planner with Outstanding Occasions.

If you could choose to hire one, which one would it be: maid, chef or hair stylist/makeup artist? Personal chef all the way! I love cooking, but by end of the day I lose my motivation, so I would love to come home each day to a professionally made meal. I have a borderline obsession with makeup, (seriously you should see my train case of makeup) and think I would miss doing it myself! Also, my husband, Mikis, is a bit of a neat freak, and being just the two of us and our dog, Milo, I think we have the cleaning covered!

rachel troyan phoenix wedding planner Meet the Team | Associate Phoenix Wedding Planner, Rachel Troyan

Rachel, her husband, Mikis, and their dog, Milo; photo by Session Nine Photographers

What is your nickname? I have had a few nicknames throughout the past few years. The nickname I have had my whole life for obvious reasons is Rach. When my brothers were young they coined me with the name Chel since they couldn’t say my full name. And lastly, my college nickname was Rackel, not sure where that came from :).

What is the neatest place that you have ever been? There are two places that come to mind for me. The first is Italy. I visited Rome and Venice for Spring Break during my Junior year of college and fell head over heels in love! The sights and the food were nothing short of amazing! My second favorite would be Thailand which is where we went on our honeymoon. The people in Thailand were the most gracious respectable people and made the trip even more magical.

What is your favorite game? I would have to say any game you could play with a group of friends whether it be Pictonary, Catch Phrase, Things, etc. A game night with friends is sure to be a night full of laughs!

In the town you grew up in, what are the 3 things you miss the most? Well, I grew up a few miles from where I currently live now, but do find myself missing many things from Colorado, which is where I was born and lived for a few years. Mainly I would say I miss my family, I am lucky to be very close to my cousins and grandparents, and would love to see them more often. I also miss the snow, something I wouldn’t necessarily want to live in but definitely enjoy visiting! The third I would say is my Grandparents old home, I have so many fond childhood memories of the place.

What is your favorite food? This is a tie. I LOVE Italian food, I could eat pasta and pizza everyday if my husband let me. My other favorite is Mexican, who doesn’t love chips and salsa? My favorite dessert would have to be chocolate covered strawberries, decadent yet fruity!

What is your favorite day of the week and why? Sundays. Usually days off mean breakfast at LGO and time spent with the hubby and friends and family. Perfection!

What is something that people don’t know about you? When I was little I was the biggest tomboy and super shy! Honestly matching and talking to strangers were foreign to me. The complete opposite as I am now!

Why do you love your job? I love my job because it gives me the opportunity to be a part of such a special and memorable day in people’s lives. I get choked up each time I see a person begin their walk towards their future spouse, and truly feel honored to be a part of this special day. And of course, because I get the opportunity to work with such an amazing team!

Contact Rachel today to help plan your next wedding or special event! Rachel does anything from Final Prep to Full Wedding Planning and her prices range from $1500-$5000.

Associate Wedding and Event Planner


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