Oh, the pesky seating chart… one of the least enjoyable things about planning your special day. As hard as it is to not step on any of your guest’s toes during this process, you also have to take into consideration where your guests are sitting, or rather, who your guests are sitting with because it can make or break their attitude at your reception. Luckily, our team put together a list of five helpful do’s and don’ts to conquer and create the perfect reception seating chart.
Don’t Assign Specific Seats. Creating a specific seating chart just ends up getting messy and complicated. Odds are, guests will end up swapping and moving around, which will inevitably complicate the meal preference of your guests and irritate your caterer. Assigning specific seats just becomes a headache for you, and an unnecessary and difficult part of the planning process. It is much easier to just assign guests to tables and let them pick their own seats.
Don’t Rush The Process. Definitely take this process slow. Things are constantly changing in terms of RSVP’s and your guest count. It is honestly impractical to create a seating chart right off the bat and frequently change it and move people around. Wait until you have all of your RSVP’s and diagram solidified for the most part, then you can begin to brainstorm how you would like to organize your reception’s seating chart.
Do Take Advice From Friends and Family. Put extra emphasis on the tables that your parents and close friends are seated at. Ask them before hand who they would like to sit with, or if there is any guest that they would not like to be at the same table as. Definitely take this into consideration when creating the seating chart, because they should have the next best option if they are not sitting at the head table.
Do Pick A Unique Design. It’s always a nice surprise to see a unique and beautiful escort card display. In our opinion, it sets the mood for the reception. We have had the pleasure of seeing the most beautiful escort card displays, and to be honest, the best one’s always are simple, yet unique and elegant. Make it special, but not difficult for your guests to read or find their name, as this will cause a backup of guests. Pick colors that correlate with your theme, and display cards that your guests want to keep!
Do Prepare for Last Minute Changes. More often times than not, guests will throw you a curveball and retract their RSVP the week before your wedding, for whatever reason it may be. A common request is to bring a plus-one, or requesting to cancel their plus-one’s invitation. A simple solution is to just expand the table and add a seat, or take a seat away instead of rearranging the entire format of the table. Don’t stress over this little issue, because you can always decline your guests request if there is no way to accommodate more people.
Hopefully this list has given you some insight on how to tackle your seating chart. The best piece of advice we can give you is to put yourself in your guests shoes, and don’t overthink this process. Go with the flow because at the end of the day, your guests are there to support you and after all, everyone always ends up out of their seats and on the dance floor anyway!
Photography Credit: Andrew Jade Photography