Outstanding Occasions

5 Sneaky Hidden Wedding Costs | Outstanding Advice

by Caitlin Caval on

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To be frank, there is so much that goes into planning the final budget for your big day, and sometimes a few things tend to slip through the cracks. Don’t stress– that’s where our team at Outstanding Occasions comes in; we’re here to help! We’ve compiled a list of 5 sneaky wedding costs that brides and grooms often forget about.

Vendor Meals. During your reception, the DJ or band, wedding planner, photographer and cinematographer will all have to sit down and take a break from your busy wedding day to eat dinner. While vendor meals are not specifically required in each wedding professional’s contract (although sometimes they are!), you will want to consider providing meals for these individuals. Vendor meals are offered by venues at a fraction of the cost of what you’re paying per person at your wedding, and they consist of much simpler fare (not your gourmet steak and lobster dinner!). Additionally, almost all venues do not allow outside food to be brought onto property, so if you choose not to provide a meal for your wedding professionals, then they will require about an hour break to go eat, and come back, which means an hour of your wedding reception that’s not being covered. Don’t forget these people are working about a 12+ hour day for your wedding, and this is their one true break (at least for the wedding planner!). One last thing, don’t forget to account for assistants and second shooters when you submit your vendor meal number to the venue.

A Hotel Room To Get Ready In. It’s still considered taboo to see your soon-to-be husband the night before the wedding, which means you’ll need a place to crash with your bridesmaids! Plus, an early wake up call will (almost always) be necessary for all of the hair and makeup appointments for you and your bridal party. If you have it in the budget, and you’re getting married at a hotel, you will want to consider renting a room for the night before the wedding for these reasons. Especially if you plan to get ready in your hotel room, remember to rent it for the night before, as late check in times (think 3pm) will conflict with your getting ready schedule for the wedding day.

Food For Your Wedding Party. While everyone is getting ready, day-of nerves and anxiety is typically voided with champagne– and lots of it! While everyone is getting ready, you will want to consider providing lunch, snacks, water (and maybe a bit of champs!) for your wedding party. You can arrange for room service like sandwiches, cheese plates, fruit, pastries and other items that are easy to eat throughout the day, or consider bringing in your own food, snacks and drinks if it’s permitted. Whatever to do, make sure you eat something before the ceremony!!

Cake Cutting & Corkage Fees. If you decide to use a cake made by your reception’s venue, then the cost of cake cutting and serving is typically already included in your venue contract. Should you decide to use an outside source for your desserts, or even wine and champagne, then additional fees will usually apply. These fees will pay for the time and effort of the venue staff individually cutting and serving each slice of cake and each glass of champagne, and then cleaning up all of the dishes afterwards. 

Pre-Wedding Beauty Treatments. These beauty treatments may vary from bride to bride, and some brides cover the cost, while others ask each person to cover their own expenses. Aside from hair and makeup the day of the wedding, you and your ladies (or the guys too!) may be interested in manicures, facials, skin treatments, hair coloring, waxing, brow tinting or anything else that will make you feel at your absolute best on your special day. Remember to budget out a few hundred dollars – at least for yourself – to primp the week before the wedding! 

Having the wedding of your dreams can definitely run up a large bill. Before signing any final or permanent contracts, be sure your vendors are extremely transparent with the costs. Don’t be afraid to ask too many questions. The more you know, the less you will be surprised about at the end of the day.

Photography Credit: GPS Decors

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Tagged as: Outstanding Advice

Outstanding Occasions Wedding Weekend | Outstanding Weddings

by Caitlin Caval on

The team at Outstanding Occasions has a busy wedding weekend ahead of us! We have the pleasure of planning two fabulous weddings on Saturday to end April on a strong note. First on Saturday, we have Alex and Craig. These Chicago residents will be trading skyscrapers for mountains as they host their luxurious destination wedding at the beautiful Phoenician resort. The Flower Studio, Elyse Hall Photography, Something New Media and La Tavola are only a few of the incredible vendors that will play major parts in this special day. We can’t wait to help Alex and Craig have the best day of their lives!

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On Saturday night, Hélène and Joe will be tying the knot in a gorgeous outdoor ceremony on the Ullman Terrace at the Desert Botanical Garden. This unique couple has chosen an equally unique venue to exchange their vows and we are so excited to see how it turns out! We can’t wait to work with an amazing team of vendors including The Story Is Told, Heather Kadar Photography, Desert House Productions and Fiori Floral Design. Be sure to keep up with all of the behind-the-scenes footage on our Instagram story, @outstandingoccasions.

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Tagged as: Outstanding Weddings

5 Tips to Conquer The Reception Seating Chart | Outstanding Advice

by Caitlin Caval on

Screen Shot 2017 04 18 at 2.59.35 PM 1024x682 5 Tips to Conquer The Reception Seating Chart | Outstanding Advice

Oh, the pesky seating chart… one of the least enjoyable things about planning your special day. As hard as it is to not step on any of your guest’s toes during this process, you also have to take into consideration where your guests are sitting, or rather, who your guests are sitting with because it can make or break their attitude at your reception. Luckily, our team put together a list of five helpful do’s and don’ts to conquer and create the perfect reception seating chart.

Don’t Assign Specific Seats. Creating a specific seating chart just ends up getting messy and complicated. Odds are, guests will end up swapping and moving around, which will inevitably complicate the meal preference of your guests and irritate your caterer. Assigning specific seats just becomes a headache for you, and an unnecessary and difficult part of the planning process. It is much easier to just assign guests to tables and let them pick their own seats. 

Don’t Rush The Process. Definitely take this process slow. Things are constantly changing in terms of RSVP’s and your guest count. It is honestly impractical to create a seating chart right off the bat and frequently change it and move people around. Wait until you have all of your RSVP’s and diagram solidified for the most part, then you can begin to brainstorm how you would like to organize your reception’s seating chart. 

Do Take Advice From Friends and Family. Put extra emphasis on the tables that your parents and close friends are seated at. Ask them before hand who they would like to sit with, or if there is any guest that they would not like to be at the same table as. Definitely take this into consideration when creating the seating chart, because they should have the next best option if they are not sitting at the head table. 

Do Pick A Unique Design. It’s always a nice surprise to see a unique and beautiful escort card display. In our opinion, it sets the mood for the reception. We have had the pleasure of seeing the most beautiful escort card displays, and to be honest, the best one’s always are simple, yet unique and elegant. Make it special, but not difficult for your guests to read or find their name, as this will cause a backup of guests. Pick colors that correlate with your theme, and display cards that your guests want to keep! 

Do Prepare for Last Minute Changes. More often times than not, guests will throw you a curveball and retract their RSVP the week before your wedding, for whatever reason it may be. A common request is to bring a plus-one, or requesting to cancel their plus-one’s invitation. A simple solution is to just expand the table and add a seat, or take a seat away instead of rearranging the entire format of the table. Don’t stress over this little issue, because you can always decline your guests request if there is no way to accommodate more people.

Hopefully this list has given you some insight on how to tackle your seating chart. The best piece of advice we can give you is to put yourself in your guests shoes, and don’t overthink this process. Go with the flow because at the end of the day, your guests are there to support you and after all, everyone always ends up out of their seats and on the dance floor anyway!

Photography Credit: Andrew Jade Photography

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Meredith & James’ Classically Elegant Desert Mountain Wedding Featured on Borrowed & Blue | Fantastic Features

by Caitlin Caval on

Simple, sophisticated and stunningly unique are just a few words to describe Meredith and James’ Outstanding Occasions wedding. We are so happy that this gorgeous wedding was featured on Borrowed & Blue! With luxurious gold and sparkling silver details, this Desert Mountain wedding was straight out of a fairytale. To see all of the details, be sure to head over to the Borrowed & Blue feature here!

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Outstanding Occasions Wedding Weekend | Outstanding Weddings

by Caitlin Caval on

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The Outstanding Occasions team is so excited to watch Paige and Ryan tie the knot this weekend in a gorgeous ceremony at El Chorro. This gorgeous couple will say “I Do” on the Casa Paloma Lawn, and then host a cocktail hour for their wonderful guests on the Casa Paloma Patio. Elyse Hall Photography will be there to capture all of the night’s fabulous moments, including their grand entrance into Casa Paloma for a night of dinner and dancing! We cannot wait for this incredible spring wedding and all of the stunning details that will accommodate it, and not to mention, our awesome team of vendors including Sarah’s Garden, MT Sounds and Ruze Cake House. Stay tuned and watch all of the behind the scene footage on our Instagram story (@outstandingoccasions)!

Tagged as: Outstanding Weddings